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Join the dynamic team at one of Southern California’s leading presenters of world-class performing arts. La Jolla Music Society contributes to San Diego’s cultural vitality year-round through a rich variety of concert genres, including classical, jazz and contemporary music, ballet, and modern dance.


Production Manager

The Production Manager is responsible for the logistics and production expense management of all La Jolla Music Society (LJMS) performances both in The Conrad Prebys Performing Arts Center and in outside venues. This includes advancing sound, lighting, staging, backline, and schedules with agents, tour managers, musicians, stage managers, and crew as required. The Production Manager also acts as a resource for The Conrad to ensure the success of facility rental productions.

Position: Production Manager
Department:
Operations
Reports to:
Director of Operations
Status: Full time, Exempt

Concert Production Responsibilities:
• Plan and administer all concert production activities for LJMS, including facility and equipment rental, staging requirements, and other logistical arrangements before, during and after productions. Coordinate with artist management and LJMS Artistic department to ensure that artists’ requirements are understood and met.
• Oversee outside venue contracts and advance concert production requirements with the venue.
• Coordinate with stagehands’ both union (IATSE) and non-union as appropriate for crew calls and stage requirements for load-ins, rehearsals, and concerts.
• Hire per-concert or seasonal staff such as stage managers, recording engineers, and others as needed.
• Contract with vendors for rental/delivery/transfer/pickup of any required Instruments and equipment.
• Prepare and distribute production information for all concerts and rehearsals events with venue and LJMS staff.
• Arrive backstage early to check all preparations, inform artists or stage technicians of any last-minute changes, and determine actual starting time of concerts.
• Supervise stage setup for rehearsals and concerts and coordinate with artist management and technical personnel regarding special setup requirements.
• Schedule and coordinate recording engineer(s) for any recording of concerts.
• Arrange and implement guest artist concert requirements in coordination with the Programming Coordinator.
• Assist the Conrad Operations team in advance planning for rental clients.

Administrative Responsibilities:
• With Director of Operations, develop and monitor budgets for all production activities. With Artistic department, ensure that artists’ needs are met within budget.
• Hire, train, manage, and evaluate performance of all production staff.
• Manage procurement of supplies, licenses, equipment, and services for operational purposes.
• Maintain inventories of property and supplies, making periodic checks for reports to the Director of Operations.
• Work with Director of Operations, President, and other designated staff in long-range planning for LJMS; prepare budget projections as needed.
• Support the artistic staff in planning stages for winter and summer programming.
• Develop and distribute production schedules and venue advance forms.
• Maintain proper records to include performance reports, YTD budget actuals, settlements, invoices, and executed contracts.
• Utilize ArtsVision database to organize relevant production information, equipment needs, and timelines.

Qualifications:
• Bachelor’s degree with Master’s degree in the Arts preferred
– equivalent work experience considered.
• At least 3 years minimum working professionally in performing arts production or operations such as production management, stage management, or similar.
• Ability to work flexible hours including weekends and evenings and a significant production schedule each August for SummerFest.
• Must have excellent written and verbal communication skills.
• Highly motivated and able to prioritize multiple projects with a high level of energy.
• Capacity to work under pressure and as a team player.
• Proficiency in MS Word, Excel, PowerPoint, Outlook, and other office applications.
• A valid driver’s license and insurance coverage.
• The ability to lift and/or move up to 50 pounds.

Desirable Skills:
• Familiarity with ArtsVision, Artifax, or similar venue and artistic management databases.
• Familiarity with orchestra and amplified instruments and typical seating or staging arrangements various ensembles.
• General knowledge of sound and theatrical lighting and video projection systems.
• Direct experience with stage and rehearsal management.
• Basic understanding of musical scores. Ability to read music is a plus.

To Apply:
Send resume and cover letter along with salary desired to:
Chris Benavides, Finance Director
La Jolla Music Society
7600 Fay Avenue
La Jolla, CA 92037
CBenavides@LJMS.org

NO PHONE CALLS PLEASE. We will contact qualified individuals to set up interviews.

Ticket Services Assistant

Position: Ticket Services Assistant
Department: Ticket Services
Reports to: Ticket Services Manager
Status: Part-time hourly non-exempt
Salary: $13/hour

AREAS OF RESPONSIBILITY
• Maintain high level of customer service during incoming phone ticket sales and in-person transactions. Fulfill ticket orders received over the internet, by mail and fax.
• Follow and enforce all ticket policies and procedures. Respond to general inquiries about LJMS policies received by phone, electronic mail, fax, or in person.
• Stay current on all LJMS concerts and public activities to effectively communicate with patrons about all LJMS activities.
• Process and fulfill season subscription renewals, new subscription orders, and single ticket orders.
• Process ticket reprint requests, exchanges, and donated tickets.
• Assist in performance and box office preparation.
• Responsible for depositing cash to the bank and reconciling box office petty cash.
• Maintain accurate patron records through accurate database input and filing.
• Maintain accurate information on LJMS box office message system.
• Answer incoming calls on LJMS administrative line and route calls appropriately, when necessary.
• Perform duties that include but are not limited to ticket sales and dispensing will call.

QUALIFICATIONS
• Associate’s degree completion or equivalent.
• 1-year experience in customer service required.
• High level of organization and attention to detail.
• Proficiency in Microsoft Office software and working understanding of databases.
• Familiarity with ticketing database, preferably Tessitura.
• Working some evenings and weekends is required.
• Interest in classical music or performing arts a plus.

To Apply:
Send resume with cover letter to:
Chris Benavides, Finance Director
La Jolla Music Society
7600 Fay Avenue
La Jolla, CA 92037
CBenavides@LJMS.org


La Jolla Music Society is an equal opportunity employer.