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Join the dynamic team at one of Southern California’s leading presenters of world-class performing arts. La Jolla Music Society contributes to San Diego’s cultural vitality year-round through a rich variety of concert genres, including classical, jazz and contemporary music, ballet, and modern dance.


Technical Director
The Conrad Prebys Performing Arts Center

The Conrad Prebys Performing Arts Center is a new facility located in La Jolla, CA. It consists of a 500 seat concert hall, a 2000 sf flexible performance space, meeting rooms, and outdoor event spaces.

This full-time position reports to the Director of Theatre Operations. The TD’s primary role is to ensure the equipment in the theatre is functional, maintained, and safe. They will advance with external and internal renters all technical equipment and labor requirements for events.

Direct Reports:
Lighting Technician, Sound Technician, Video Technician, Projectionist, Carpenter/Rigger, Technical Coordinator (hourly or hired temporarily as required)

Duties and Responsibilities:
• Develop and maintain standard house plots for fixtures and equipment.
• Develop and maintain a maintenance schedule for all technical equipment within the facility.
• Work with the La Jolla Music Society Production Manager to implement and plan all LJMS shows which take place in The Conrad.
• Advance technical requirements and load in/load out schedule for performances with renters of The Conrad and ensure the spaces are properly prepared for performances.
• The TD shall be the primary technical personnel on site for renter’s performances.
• Recruit, hire, train, and supervise technical crew members (hourly or hired temporarily as required).
• Schedule crew as needed for various types of events, load-ins, technical rehearsals, performances, and regular maintenance calls (as needed).
• Ensure event invoices are transmitted to Production Manager for processing for any equipment rentals and hourly employees.
• Develop and/or maintain safety protocols for staff and crew working on stage or around technical equipment.
• The TD may also assist in the non-technical set up of rental spaces as needed (e.g. tables and chairs).
• Assist in creating renter estimates and season budgets (in cooperation with LJMS Production Manager and The Conrad Events Manager).
• Supervise IATSE Local 122 crew members in accordance with applicable contracts. Place calls with Local 122 Call Steward as needed.
• Maintain a safe working environment, including but not limited to: implementation & operation of overhead rigging systems, automation, enforcing of fall protection policies, managing crew hours to prevent exhaustion, ensuring mandatory breaks and meals are taken, oversee crew/guest safety, and assessment of potentially hazardous situations.
• Other duties as assigned.

Qualifications:
• At least 5 years of experience in technical management.
• A related Bachelor’s degree or certification, Masters in Theatre or MFA preferred. Equivalent experience will be considered.
• Exhibit keen attention to detail and analytical skills.
• Must demonstrate excellent leadership and communication skills.
• Experience scheduling and managing union & non-union technical crews.
• Working knowledge of technical theatrical systems – specifically lighting, sound, video, and rigging.
• Proficient with ETC ION+ lighting control consoles and Yamaha (CL5 & CL3) digital sound mixers, Dante audio networking, and Meyer DSP
• CAD & manual drafting (Vectorworks)
• Experience with lighting design is strongly preferred.
• Ability to perform moderate to strenuous lifting of 50+ lbs is required, occasionally working in a crouched/squatted position.
• Must be comfortable working at heights in excess of 30 feet and loud environments in excess of 85dB.

Additional Information:
• This is a full-time salaried position with benefits. Standard office hours are Monday through Friday 9:00 am – 5:00 pm with night/weekend hours required based on event schedule.
• Salary commensurate with experience.
• Anticipated start date: immediate
• Applications accepted until position is filled.

To Apply:
Send resume with cover letter to:
Chris Benavides, Finance Director
La Jolla Music Society
7600 Fay Avenue
La Jolla, CA 92037
CBenavides@LJMS.org


Production Manager

The Production Manager is responsible for the logistics and production expense management of all La Jolla Music Society (LJMS) performances both in The Conrad Prebys Performing Arts Center and in outside venues. This includes advancing sound, lighting, staging, backline, and schedules with agents, tour managers, musicians, stage managers, and crew as required. The Production Manager also acts as a resource for The Conrad to ensure the success of facility rental productions.

Position: Production Manager
Department:
Operations
Reports to:
Director of Operations
Status: Full time, Exempt

Concert Production Responsibilities:
• Plan and administer all concert production activities for LJMS, including facility and equipment rental, staging requirements, and other logistical arrangements before, during and after productions. Coordinate with artist management and LJMS Artistic department to ensure that artists’ requirements are understood and met.
• Oversee outside venue contracts and advance concert production requirements with the venue.
• Coordinate with stagehands’ both union (IATSE) and non-union as appropriate for crew calls and stage requirements for load-ins, rehearsals, and concerts.
• Hire per-concert or seasonal staff such as stage managers, recording engineers, and others as needed.
• Contract with vendors for rental/delivery/transfer/pickup of any required Instruments and equipment.
• Prepare and distribute production information for all concerts and rehearsals events with venue and LJMS staff.
• Arrive backstage early to check all preparations, inform artists or stage technicians of any last-minute changes, and determine actual starting time of concerts.
• Supervise stage setup for rehearsals and concerts and coordinate with artist management and technical personnel regarding special setup requirements.
• Schedule and coordinate recording engineer(s) for any recording of concerts.
• Arrange and implement guest artist concert requirements in coordination with the Programming Coordinator.
• Assist the Conrad Operations team in advance planning for rental clients.

Administrative Responsibilities:
• With Director of Operations, develop and monitor budgets for all production activities. With Artistic department, ensure that artists’ needs are met within budget.
• Hire, train, manage, and evaluate performance of all production staff.
• Manage procurement of supplies, licenses, equipment, and services for operational purposes.
• Maintain inventories of property and supplies, making periodic checks for reports to the Director of Operations.
• Work with Director of Operations, President, and other designated staff in long-range planning for LJMS; prepare budget projections as needed.
• Support the artistic staff in planning stages for winter and summer programming.
• Develop and distribute production schedules and venue advance forms.
• Maintain proper records to include performance reports, YTD budget actuals, settlements, invoices, and executed contracts.
• Utilize ArtsVision database to organize relevant production information, equipment needs, and timelines.

Qualifications:
• Bachelor’s degree with Master’s degree in the Arts preferred
– equivalent work experience considered.
• At least 3 years minimum working professionally in performing arts production or operations such as production management, stage management, or similar.
• Ability to work flexible hours including weekends and evenings and a significant production schedule each August for SummerFest.
• Must have excellent written and verbal communication skills.
• Highly motivated and able to prioritize multiple projects with a high level of energy.
• Capacity to work under pressure and as a team player.
• Proficiency in MS Word, Excel, PowerPoint, Outlook, and other office applications.
• A valid driver’s license and insurance coverage.
• The ability to lift and/or move up to 50 pounds.

Desirable Skills:
• Familiarity with ArtsVision, Artifax, or similar venue and artistic management databases.
• Familiarity with orchestra and amplified instruments and typical seating or staging arrangements various ensembles.
• General knowledge of sound and theatrical lighting and video projection systems.
• Direct experience with stage and rehearsal management.
• Basic understanding of musical scores. Ability to read music is a plus.

To Apply:
Send resume and cover letter along with salary desired to:
Chris Benavides, Finance Director
La Jolla Music Society
7600 Fay Avenue
La Jolla, CA 92037
CBenavides@LJMS.org

NO PHONE CALLS PLEASE. We will contact qualified individuals to set up interviews.

Special Events Coordinator

The Special Events Coordinator plays a primary role in coordinating events that engage LJMS’ patrons and that support LJMS’ organizational goals. The position is specifically responsible for the logistics and execution of LJMS’ special events, donor appreciation and cultivation activities, which include, but not limited to, two annual galas, private home events, dinners, and receptions. This full-time position reports to the Director of Development.

Primary Responsibilities:
• Works closely with development team in managing and executing donor cultivation events according to donor giving level.
• Ensures the vision, selections, choices and decisions of the committee, chair, and/or host for each donor cultivation event is achieved.
• Tracks and maintains event budget and provides regular reports to the Director of Development, Director of Finance, and committee members.
• Tracks and maintains event RSVPs maintenance with the support of the Tessitura database, providing regular updates to staff, committee members and host
• Works with staff and committee members to prepare Event Briefing packets for events.
• Support the execution of major fundraising events, including gift administration, invitation mailings, confirmation mailings, and other tasks as needed.
• Responds and fulfills donor request for tickets to LJMS events.
• Attends and ensures the coordination of all donor events.
• Responsible for maintaining and distributing a listing of public donor events in social magazines monthly. Regularly checks for scheduling conflicts across the San Diego County area.
• Communicates and coordinates with staff about artists for home events and artist/VIP Meet & Greets regardless of location.
• Tracks and manages event in-kind donations as needed.
• Works with staff and committee members to ensure printed and digital invitations and other collateral for events are properly proofed, routed through appropriate approval process and meet deadlines.
• Prepares and organizes meetings pertaining to events.
• Processes invoices from event vendors and tracks all event expenses and income, reporting to the Director of Development.

Secondary Responsibilities:
• Regularly attends department, LJMS-wide, and other meetings as necessary to perform the functions of the job.
• Ensures all printed materials are well-written and proofed including but not limited to letters, proposals, invites, mailing lists, reports.
• Evidence good work habits including but not limited to being on time, arriving prepared for meetings and events, being responsive and following through on all donor, host, supervisor and staff requests.
• Exhibits appropriate phone, email and in-person etiquette, and responds to phone and email messages in a timely fashion.
• Works as a team member with the entire staff on all events and activities with focus on donor-specific support, working a minimum of 50 LJMS events each year.
• Contribute to donor communications efforts by drafting articles or copy in coordination primarily with the Development and Marketing teams.
• Other duties as assigned.

LJMS provides a dynamic working environment in which duties and responsibilities may change, especially from one event to another or depending upon departmental priorities. Employees are expected to be flexible and responsive to changes in the scope of their duties.

Qualifications:
Four years of college from an accredited college or university, or equivalent work history preferred. Two (2)+ years of special events experience, preferably at a non-profit performing arts institution. Must be proficient in Microsoft Office applications, Adobe Create Suite, and database systems such as Tessitura. Extremely high attention to detail and strong organizational skills as well as excellent communication skills, both verbal and written are essential. Must be able to easily travel to, within and around a variety of locations, both in and out of office for meetings, events and other job-related activities in addition to working evenings and weekends. Must be able to effectively and efficiently operate office equipment, including telephones, copiers, postage, computers, etc. Must be able to lift and carry 30 pounds (i.e. reports, programs, brochures, banners, etc.) and have own transportation to attend meetings and events off site. The ideal candidate will have the ability to effectively multi-task, shift priorities, meet deadlines, demonstrate exceptional customer service standards and maintain high ethical standards with an interest in the performing arts.

Additional Information:
• This is a full-time salaried position with benefits. Standard office hours are Monday through Friday 9:00 am – 5:00 pm with night/weekend hours required based on event and concert schedule.
• Salary commensurate with experience.
• LJMS offers a comprehensive benefits package including 100% paid medical, retirement plan option; escalating vacation, paid sick, and holidays; and flex spending account for dental/vision.
• Anticipated start date: immediate
• Applications accepted until position is filled.

To Apply:
Submit a cover letter that describes why you are the best person for this job. In your cover letter, please indicate how you became aware of this position, e.g., name of website, current employee, via another source.

Send resume and cover letter along with salary desired to:
Chris Benavides, Finance Director
La Jolla Music Society
7600 Fay Avenue
La Jolla, CA 92037
CBenavides@LJMS.org

NO PHONE CALLS PLEASE. We will contact qualified individuals to set up interviews.

Programming Coordinator

Position: Programming Coordinator
Department: Programming
Reports to: Director of Programming
Salary: $14/hour
Status: Part-time hourly (Year-Round)
21 hours per week, excluding holidays (Ideal schedule is M, W, F 9AM – 5PM)
Schedule may vary for three weeks in August depending on summer festival needs
*Must be able to work occasional nights and weekends throughout the year

Join the dynamic team at La Jolla Music Society (LJMS), one of Southern California’s premier presenters of world-class performing arts. LJMS contributes to San Diego’s cultural vitality through year-round multi-disciplinary presentations of internationally-acclaimed chamber music, recitals, orchestras, jazz, dance, and special events, in addition to our annual chamber music festival, SummerFest.

The Programming Coordinator will support the Programming Department by managing the department’s daily administrative operations, assisting with Artist logistics, helping facilitate the execution of Education Programs, and collaborating on projects developed by the Director of Programming.

AREAS OF RESPONSIBILITY
• Assist the Programming Manager in managing logistics and tasks related to visiting Artists (i.e. travel arrangements, itineraries, rehearsal schedules, backstage hospitality, etc.)
• Facilitate contract processing
• Track complimentary ticket needs
• Minimal concert duty as assigned (weekends/evenings)
• Utilize Artistic and Education databases as needed for scheduling, ticket tracking, and other departmental needs
• Coordinate the allocation and distribution of Education Tickets for specific Winter Season performances
• Assist the Education and Community Programming Manager with the planning, scheduling and execution of Artist residencies, student performances, seminars, and masterclasses throughout the Winter Season and SummerFest
• Support communication of important dates to ticket holders, internal staff, and board members
• Process and track all department check requests and receipts
• Maintain departmental calendar
• Assist Director of Programming with projects as assigned
• Manage all aspects of SummerFest music preparation, distribution and collection including but not limited to photocopying, assembling, marking string parts, and obtaining scores for filing
• Purchase and/or rent SummerFest music as determined by the SummerFest Music Director
• Track distribution and collection of all music including electronic and original copies
• Prepare binders for SummerFest Recording Engineer including clean copies of scores for every program piece performed in the festival
• Prepare and manage Music Checks throughout SummerFest by responding to Artists’ music requests
• Submit ASCAP and BMI reports for music licensing
• Maintain organization of Music Library

QUALIFICATIONS
• College degree obtained or in progress preferred
• Knowledge of classical music repertoire
• Thrives in a multi-project environment
• Excellent interpersonal and oral communication skills
• Works well independently, self-starter and takes initiative
• Friendly and professional demeanor. Able to communicate effectively in front of large groups, with visiting Artists, children, local community leaders, school administrators, and LJMS donors and patrons
• Experience with Arts Vision and Tessitura a plus, but not required
• Fluency in Spanish a plus, but not required
• Must be able to lift up to 30 lbs.
• Must have a valid driver’s license and reliable transportation

To Apply:
Send resume with cover letter to:
Chris Benavides, Finance Director
La Jolla Music Society
7600 Fay Avenue
La Jolla, CA 92037
CBenavides@LJMS.org


Ticket Services Assistant

Position: Ticket Services Assistant
Department: Ticket Services
Reports to: Ticket Services Manager
Status: Part-time hourly non-exempt
Salary: $13/hour

AREAS OF RESPONSIBILITY
• Maintain high level of customer service during incoming phone ticket sales and in-person transactions. Fulfill ticket orders received over the internet, by mail and fax.
• Follow and enforce all ticket policies and procedures. Respond to general inquiries about LJMS policies received by phone, electronic mail, fax, or in person.
• Stay current on all LJMS concerts and public activities to effectively communicate with patrons about all LJMS activities.
• Process and fulfill season subscription renewals, new subscription orders, and single ticket orders.
• Process ticket reprint requests, exchanges, and donated tickets.
• Assist in performance and box office preparation.
• Responsible for depositing cash to the bank and reconciling box office petty cash.
• Maintain accurate patron records through accurate database input and filing.
• Maintain accurate information on LJMS box office message system.
• Answer incoming calls on LJMS administrative line and route calls appropriately, when necessary.
• Perform duties that include but are not limited to ticket sales and dispensing will call.

QUALIFICATIONS
• Associate’s degree completion or equivalent.
• 1-year experience in customer service required.
• High level of organization and attention to detail.
• Proficiency in Microsoft Office software and working understanding of databases.
• Familiarity with ticketing database, preferably Tessitura.
• Working some evenings and weekends is required.
• Interest in classical music or performing arts a plus.

To Apply:
Send resume with cover letter to:
Chris Benavides, Finance Director
La Jolla Music Society
7600 Fay Avenue
La Jolla, CA 92037
CBenavides@LJMS.org


La Jolla Music Society is an equal opportunity employer.