EMPLOYMENT

EMPLOYMENT 2018-11-27T16:34:31+00:00

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Join the dynamic team at one of Southern California’s leading presenters of world-class performing arts. La Jolla Music Society contributes to San Diego’s cultural vitality year-round through a rich variety of concert genres, including classical, jazz and contemporary music, ballet, and modern dance.


President and CEO

SUMMARY
The Aspen Leadership Group is proud to partner with La Jolla Music Society in the search for a President and CEO.

La Jolla Music Society (LJMS) is seeking an experienced senior executive with an achievement oriented record of leading well-established performing arts organizations. The President and CEO of LJMS provides vision, leadership, and management to ensure that the organization fulfills its mission and achieves its goals for excellence, earned and contributed income, and community engagement.

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Director of Marketing

Reports To: Executive Director
Status: Exempt

JOB SUMMARY
Responsible for planning, development, and implementation of all of the Organization’s marketing strategies, marketing communications, and public relations activities, both external and internal. Directs the efforts of the marketing, communications and public relations staff and coordinates at the strategic and tactical levels with the other functions of the Organization.

Primary Relationships
The position reports to the Executive Director and serves as a member of the senior management team.

This position participates with the Board of Directors, Executive Director and other management staff in charting the direction of the Organization, assuring its accountability to all constituencies, and ensuring its effective operation.

Within the Organization, the position has primary working relationships with the Executive Director, senior management team, staff of the Marketing/Communications/P.R. function, and the service providers.

Outside the agency, the position coordinates, primarily, with the media.

PRINCIPAL ACCOUNTABILITIES
Marketing, communications and public relations
1. Responsible for creating, implementing and measuring the success of:

    • • all Organization marketing, communications and public relations activities and materials including publications, media relations, client acquisition and so forth.
      • a comprehensive marketing, communications and public relations program that will enhance the Organization’s image and position within the marketplace and the general public, and facilitate internal and external communications; and,
      • series and singlet ticket revenue projections. Advise artistic department on marketing feasibility issues for specific artists or events.
      • annual marketing and ticket services department budgets. Oversee all marketing and ticket services department income and expenses, ensuring adherence to budget and plan.
      • Organization’s merchandising activities; manage all concession activity and ensure that house concessions at all venues maximize revenue potential and meet quality standards.
      • taking on other duties as assigned.

2. Ensure articulation of Organization’s desired image and position, assure consistent communication of image and position throughout the Organization, and assure communication of image and position to all constituencies, both internal and external.
3. Responsible for editorial direction, design, production and distribution of all Organization publications.
4. Coordinate media interest in the Organization and ensure regular contact with target media and appropriate response to media requests.
5. Act as the Organization’s representative with the media, in collaboration with the Marketing Manager.
6. Coordinate the appearance of all Organization print and electronic materials such as letterhead, use of logo, brochures, etc.
7. Ensure that the Organization regularly conducts relevant market research and coordinate and oversee this activity. Monitor trends.
8. Leads projects as assigned, such as cause-related marketing and special events.
9. Oversee all front-of-house management, working closely with the La Jolla Music Society’s House Manager and ushering staff, as well as house and box office staff in other venues.

Planning and budgeting
1. Responsible for the achievement of marketing/communications/public relations mission, goals and financial objectives. Ensure that evaluation systems are in place related to these goals and objectives and report progress to the Executive Director.
2. Develop short- and long-term plans and budgets for the marketing/communications/ public relations program and its activities, monitor progress, assure adherence and evaluate performance.
3. Recommend short- and long-term Organizational marketing goals and objectives to the Executive Director.
4. Develop, implement and monitor internal systems and procedures necessary to the smooth operation of the marketing/communications/public relations function.
5. Keep informed of developments in the fields of marketing, communications and public relations, not-for-profit management and governance, and the specific business of the Organization and use this information to help the Organization operate with initiative and innovation.

Organizational strategy
1. Work with senior staff and other staff to:

    • • develop and maintain a strategic perspective — based on marketplace and constituent needs and satisfaction — in organizational direction, program and services, and decision-making; and,
      • ensure the overall health and vitality of the Organization.

2. Help make sure that the Organization’s philosophy, mission and vision are pertinent and practiced throughout the organization.
3. Develop and coordinate means to seek regular input from the Organization’s key constituencies regarding the quality of programs and services and the Organization’s relevance.
4. Help formulate and administer policies to ensure the integrity of the Organization.
5. Act as an internal consultant to bring attention and solutions to institutional priorities.

Managing
1. Maintain a climate that attracts, retains and motivates top quality personnel, both paid and volunteer.
2. Recruit, train, appraise, supervise, support, develop, promote and guide qualified personnel, both paid and volunteer.
3. Ensure effective management within the marketing, communications and public relations function, with provision for succession.
4. Design, support and oversee cross-functional teams throughout the Organization.
5. Effectively enable staff so they can take action on behalf of the Organization by:

    • a) transmitting the Organization’s values, vision and direction;
      b) engaging people in the meaning of the Organization;
      c) respecting and using the skills, expertise, experience and insights of people;
      d) providing direction and resources, removing barriers and helping develop people’s skills; articulating expectations and clarifying roles and relationships;
      e) communicating which includes helping people transform information into knowledge and learning;
      f) encouraging people to question organizational assumptions and ask strategic questions; ensuring quality decision-making;
      g) anticipating conflicts and facilitating resolution;
      h) engaging people in process as well as tasks; encouraging people use their power,
      i) practice their authority, and accept their responsibility;
      j) modeling behavior; and
      k) coaching people to success.

QUALIFICATIONS
Required:

• Demonstrated skills, knowledge and experience in the design and execution of marketing, communications and public relations activities.
• Advanced knowledge of Tessitura, the Organization’s CRM software.
• Strong creative, strategic, analytical, organizational and personal sales skills.
• Experience developing and managing budgets, and hiring, training, developing, supervising and appraising personnel.
• Demonstrated successful experience writing press releases, making presentations and negotiating with media.
• Experience overseeing the design and production of print materials and publications.
• Computer literacy in word processing, data base management and page layout.
• Commitment to working with shared leadership and in cross-functional teams.
• Strong oral and written communications skills.
• Ability to manage multiple projects at a time.
• Out-of-town, overnight travel is required.
• Ability to lift a minimum of 30 pounds.

Other:
• Minimum of 5 years experience in marketing, communications or public relations with demonstrated success, preferably in the not-for-profit or association sector.
• Bachelors degree in journalism, marketing, public relations preferred. Graduate degree in a related field is desirable.
• Experience working with volunteers is desirable.
• Concert attendance is mandatory which will include evenings and weekends.

To Apply:
Send resume with cover letter to:
Chris Benavides, Finance Director
La Jolla Music Society
7946 Ivanhoe Avenue Suite 309
La Jolla, CA 92037
CBenavides@LJMS.org


Technical Director
The Conrad Prebys Performing Arts Center

Reports To: Director of Theatre Operations for The Conrad
Status: Exempt

The Conrad Prebys Performing Arts Center is a new facility located in La Jolla, CA. It consists of a 500 concert hall, a 2000 sf flexible performance space, meeting rooms, and outdoor event spaces.

JOB SUMMARY
This full-time position reports to the Director of Theatre Operations. The TD’s primary role is to ensure the equipment in the theatre is functional, maintained, and safe. They will advance with external and internal renters all technical equipment and labor requirements for events.

Direct Reports:
Stage Managers, Lighting Technician, Sound Technician, Video Technician, Projectionist, Carpenter/Rigger, etc.

Duties and Responsibilities:

  • Develop and/or maintain standard house plots for fixtures and equipment.  
  • Develop and/or maintain a maintenance schedule for all technical equipment within the facility.
  • Work with the La Jolla Music Society Production Manager to implement and plan all LJMS shows which take place in The Conrad.
  • Advance technical requirements and load in/load out schedule for performances with renters of The Conrad and ensure the spaces are properly prepared for performances.
  • The TD shall be the primary technical personnel on site for key renter’s performances.
  • Recruit, hire, and train, technical crew members.
  • Schedule crew as needed for various types of events and performances.
  • Process payroll per-event for hourly crew members, security, or others employees as assigned.
  • Develop and/or maintain safety protocols for staff and crew working on stage or around technical equipment.
  • The TD may also assist in the non-technical set up of rental spaces as needed (e.g. tables and chairs). 
  • Assist in creating renter estimates and season budgets (in cooperation with LJMS Production Manager and The Conrad Events Manager)
  • Other duties as assigned.

Qualifications:

  • At least 5 years of experience in technical management.    
  • A related Bachelor’s degree or certification with Masters in Theatre or MFA preferred. Equivalent experience will be considered. 
  • Exhibit keen attention to detail and analytical skills.   
  • Must demonstrate excellent leadership and communication skills.   
  • Experience scheduling and managing technical crews.   
  • Working knowledge of technical theatrical systems – specifically lighting, sound, video, and rigging.   
  • Proficient with common lighting control consoles and digital sound mixers.
  • Experience with lighting design is strongly preferred.   
  • Ability to perform moderate to strenuous lifting of 50+ lbs is required.
  • Must be comfortable working at heights in excess of 30 feet and loud environments in excess of 85dB.

Additional Information:

  • This is a full-time position with benefits.  Standard office hours are 9:00 am – 5:00 pm with nights and weekends as needed.   
  • Salary commensurate with experience.   
  • Anticipated start date as early as January 2, 2019.   
  • Applications accepted until position is filled.

To Apply:
Send resume with cover letter to:
Chris Benavides, Finance Director
La Jolla Music Society
7946 Ivanhoe Avenue Suite 309
La Jolla, CA 92037
CBenavides@LJMS.org


Part-Time Ticket Sales & Customer Service Representative

Department: Marketing/Ticket Office
Reports to: Ticket Services Manager
Status: Part-time hourly
Pay Rate: $13.00/hour plus ticket privileges

SUMMARY
La Jolla Music Society, San Diego’s premier performing arts presenter, is seeking a Ticket Services Representative to join our dynamic team of employees. Ticket Services Representatives are responsible for delivering high-quality customer service to all LJMS ticket buyers and donors. The position serves as an on-site box office representative at the LJMS Ticket office and at selected LJMS performances. Duties include ticket and merchandise sales, dispensing of will call, the promotion of LJMS events and the distribution of LJMS promotional materials. Other responsibilities include directing administrative calls, daily reconciliation and banking.

QUALIFICATIONS
• At least 1- 2 years’ experience in customer service, cash handling a plus.
• High level of organization and attention to detail.
• Ability to maintain confidential information and data
• Proficiency with Microsoft Office programs, Word, Excel, and Outlook.
• Working some evenings and weekends required.
• Interest in classical music or performing arts a plus.
• High school completion or equivalent.

To Apply:
Send resume with cover letter to:
Chris Benavides, Finance Director
La Jolla Music Society
7946 Ivanhoe Avenue Suite 309
La Jolla, CA 92037
CBenavides@LJMS.org


La Jolla Music Society is an equal opportunity employer.