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Employment Opportunities

Join the dynamic team at one of Southern California’s leading presenters and producers of world-class performing arts. La Jolla Music Society contributes to San Diego’s cultural vitality year-round through a rich variety of performing arts, including classical, jazz, contemporary, and global roots music, ballet, modern dance, speakers, and much more.

La Jolla Music Society is an equal opportunity employer.

Director of Finance

Department: Finance
Reports to: President & CEO 
Status:
Full-time, salaried
Salary: Commensurate with experience, plus benefits

 

Summary:

This position is in charge of overseeing and managing the finance department and is responsible for the overall financial management of La Jolla Music Society (LJMS) including, but not limited to the accurate and timely reporting of financial statements, general ledger, payroll, 401k, accounts receivable, accounts payable, budgeting, forecasting, modeling, employment taxes, sales taxes, property taxes, risk management, and various special projects, including preparation of financial reports for grant applications and institutional funders. The Director of Finance will supervise the Business Manager and the Finance and Administration Assistant. The Director of Finance will follow and improve upon a month-end close process to ensure the team accomplishes their respective tasks accurately and timely. This position will frequently present financial reports to the board and various committees. Acts as liaison between LJMS and outside CPAs in providing the required information and managing the annual audit and Form 990 preparation.

Areas of Responsibility:

• Prepare or direct preparation of financial statements, business activity reports, financial position forecasts, annual budgets, or reports required by regulatory and taxing agencies.
• Develop and utilize forward-looking, predictive models and activity-based financial analysis to provide insight into the organization’s operations and business plans.
• Understand fund accounting with grants, restricted funds, and endowment investments.
• Analyze the financial details of past, present, and expected operations to identify development opportunities and areas where improvement is needed.
• Monitor financial activities and details, such as cash flow, investments, and reserve levels, to ensure that all legal and regulatory requirements are met.
• Receive, record, and authorize requests for disbursements in accordance with company policies and procedures.
• Conduct or coordinate reconciliations of company accounts, sub-ledgers, and financial transactions to ensure compliance with state and federal requirements and statutes.
• Analyze the effect of federal, state, and local statutory and regulatory changes along with changes in accounting guidance to ensure correct application to LJMS policies and processes.
• Responsible for hierarchy and scalability in the chart of accounts and accuracy in the general ledger and financial statements.
• Review, analyze, and reconcile general ledger accounts, investment transactions in conjunction with preparing monthly reports for management.
• Review and approve journal entries.
• Review and approve payroll.
• Oversee investment accounts recordkeeping including allocation of earnings among funds.
• Supervise employees performing financial reporting, accounting, collections, payroll, and budgeting duties.
• Train, support, and mentor the professional development of Finance Department staff.
• Demonstrate good judgment and leadership to La Jolla Music Society in the community.
• Provide direction and assistance to other organizational units regarding accounting and budgeting policies and procedures and efficient control and utilization of financial resources.
• Serve as company liaison with auditors (annual financial audit).
• Develop and maintain relationships with banking, investment, insurance, and non-organizational accounting personnel to facilitate financial activities.
• Develop and administer internal control policies, guidelines, and procedures for activities such as budget administration, year-end forecasting, modeling, cash and credit management, and accounting.
• Maintain current knowledge of organizational policies and procedures, federal and state policies, and accounting standards.
• Responsible for accurate and timely payroll tax, sales and use tax, property tax, annual census, and 401k reporting.
• Other duties as assigned.

 

Skills & Qualifications:

• Bachelor’s degree in Accounting, Finance, or Business-related field required. CPA or MBA is a plus.
• Experience in a nonprofit organization particularly performing arts is preferred along with a thorough knowledge of general nonprofit accounting, including the application of general accounting theory.
• Minimum 7-10 years experience in accounting plus 3 years Controller experience.
• The ideal candidate possesses leadership and supervisory capabilities, solid operational and technical accounting skills, and works proactively to drive results.
• Must be PC proficient and able to thrive in a fast-paced setting. Experience with Financial Edge or other financial software and Tessitura ticketing/fundraising systems is a plus. Must have extensive experience with Microsoft Excel.
• The Director of Finance is a self-starter, flexible, has a high level of integrity, and is action and goal-oriented in a fast-paced, team-oriented, collaborative environment.
• Ability to develop and maintain strong relationships. Demonstrated mentoring, coaching, and organizational administrative skills required.
• Self-managed and able to work independently while managing multiple projects and deadlines.
• Strong communication skills, written and verbal.

 

Compensation:

Salary commensurate with experience. La Jolla Music Society offers paid vacation, holiday, and sick time; parking; and contribution to a 401K account, as well as health, dental, and vision insurance coverage.

 

To Apply:

Apply online, here

Development Coordinator

Department: Development
Reports to: Director of Development 
Status:
Full-time, non-exempt
Salary: Commensurate with experience, plus benefits

 

Summary:

The Development Coordinator will work with all members of the Development team to build broad‐based community funding for La Jolla Music Society (LJMS) by providing administrative support to ensure an efficient functioning team. The Development Coordinator will process and track all charitable gifts, and identify, cultivate and solicit a variety of individuals for support of LJMS’ annual giving programs and special events. The Development Coordinator will participate in the planning and execution of all fundraising campaigns, with the responsibility for meeting annual fund goals.

Areas of Responsibility:

Donor Management & Research

• Daily processing and tracking of all charitable gifts to LJMS in Tessitura database
• Ensures all charitable gifts receive an acknowledgment letter by producing letters for signature and mailing in a timely manner
• Ensure donor files (both softcopy and hardcopy) are orderly and up‐to‐date. Provide donors with the history of their donations, when requested
• Maintain moves‐management data in Tessitura in support of efforts to cultivate donors along a continuum from awareness to investment
• Manages all donor benefits (reviewing, tracking, and sending).
• Help identify donor prospects by analyzing constituent ticket buying and donation history
• Gather and prepare materials (e.g. financial data, required forms, budgets, etc,) to accompany grant applications and reports, donor correspondence, and board reports
• Work with the Development Manager with research grant opportunities (foundations and corporations) and maintain a calendar of deadlines and submissions. Track current grants to ensure compliance with interim and final reporting requirements, report deadlines, and program updates from funders
• Track progress toward contributed revenue goals
• Perform monthly (or as needed) financial audits with the Finance Department

 

Fundraising Campaigns

• Coordinate Annual Fund from individuals through personal solicitation, direct mail, eblast, and other potential avenues of fundraising such as online giving, peer‐to‐peer fundraising, and social media
• Coordinate direct mail campaigns by writing the appeal letter, identifying and extracting solicitation list, assembly, and distribution of mailing pieces. Work with LJMS staff and vendors to ensure timeliness of these mailings
• Coordinate the Education Raffle including state registration and reporting, solicitation, and creation of marketing materials
• Assist with the creation of sponsorship proposals and solicit sponsor

 

Events
• Assist with fundraising and participation goals for various special events, including two large galas, house concerts, restaurant nights, and other events as assigned
• Assist in the production of invitations and lists, tracking responses, and making follow‐up calls as needed
• Attend performances and events as needed

 

Skills & Qualifications:

• Ability to work both independently and as part of a team
• High level of organization and attention to detail and accuracy
• Excellent writing and proofreading skills; ability to communicate clearly and effectively with a wide variety of audiences through various mediums (verbal, print, online)
• Comfortable with standards of social etiquette as related to correspondences
• An understanding and experience with budgetary management
• Proficient in Microsoft Excel, Outlook, Word, and Access software with experience in creating mail merged documents with Excel and Access
• Experience in Tessitura database, ArtsVision, Adobe InDesign, Photoshop, and Illustrator a plus
• 1 year of fundraising experience preferred
• Ability to lift up to 35 lbs

 

Compensation:

Salary commensurate with experience. La Jolla Music Society offers paid vacation, holiday, and sick time; parking; and contribution to a 401K account, as well as health, dental, and vision insurance coverage.

 

To Apply:

Apply here

Education & Community Programming Coordinator

Department: Programming 
Supervisor:
Artistic Director
Reports to:
Education & Community Programming Manager
Status:
Full-time, non-exempt
Salary: Commensurate with experience, plus benefits

 

Summary:

The Education & Community Programming Coordinator is responsible for the coordination and administration of La Jolla Music Society’s education and community engagement activities under the supervision of the Education & Community Programming Manager. This position will complete departmental administrative work and maintain departmental databases throughout the year, coordinate artist residency activities and the concert ticket program during the Winter Season, and coordinate community engagement activities and procure music during La Jolla Music Society’s chamber music festival, SummerFest.

Areas of Responsibility:

• Assist with the planning, scheduling, and execution of artist residencies and community engagement activities, student performances, lectures, Musical Preludes, and master classes throughout the year.
• Work closely with the Marketing Department and Ticket Office to organize and distribute Education Tickets to groups at designated performances.
• Assist in the coordination of Community Music Center recitals and receptions, payroll, inventory, and attendance tracking.
• Work with the Artistic Programming Manager and Artistic Programming Advisor to help acquire, prepare, distribute, and collect music for SummerFest performances.
• Work in consultation with the Production Manager and Education & Community Programming Manager to input all education-related logistics in the organizational calendar.
• Assist in planning and execution of annual Community Arts Open House and additional free community concerts.
• Coordinate content development, editing, and schedule management for brochure and program book publications.
• Process and track all department check requests and receipts.
• Maintain departmental databases and calendars.
• Act as Artist Liaison at select performances and events, transporting artists and coordinating hospitality.
• Assist with research and identifying potential funding.
• Take minutes at meetings and distribute communications to the Programming & Education Committee.
• Concert duties and other projects as assigned.

 

Qualifications:

• A bachelor’s degree in music or arts management is preferred.
• Proficiency in Spanish preferred.
• Ability to read music is required.
• Strong written and verbal communication skills.
• High level of organization and attention to detail.
• Deep understanding and commitment to DEI practices.
• Valid driver’s license
• Knowledge of classical music repertoire, jazz, dance, and California Arts Standards is preferred.
• Proficiency in Microsoft Office software, including Word, Excel, and PowerPoint.
• Experience with ArtsVision, Tessitura, or other CRMs/databases is a plus.
• Ability to work at La Jolla Music Society events is required, including nights and weekends, with a particularly full schedule during July and August for SummerFest.
• Ability to lift up to 30 lbs.

Compensation:

Salary commensurate with experience. La Jolla Music Society offers paid vacation, holiday, and sick time; parking; and contribution to a 401K account, as well as health, dental, and vision insurance coverage.

 

To Apply:

Send resume and cover letter to
Leah Rosenthal, Artistic Director
The Conrad Prebys Performing Arts Center
7600 Fay Avenue
La Jolla, CA 92037
LRosenthal@LJMS.org

No phone calls, please. We thank all who apply, however only those selected for an interview will be contacted.

Venue Sales and Events Coordinator
The Conrad Prebys Performing Arts Center

Department: Events
Reports to: Venue Sales and Events Director
Status: Permanent, full-time position. Exempt
Salary: Commensurate with experience, plus benefits

Summary:

The Conrad Prebys Performing Arts Center seeks an outgoing, motivated Venue Sales and Events Coordinator to fill our venue’s event calendar. The primary function of a Venue Sales and Events Coordinator is proactively booking rental business and complete coordination of the event logistics. We are looking for someone who is confident in sales and event planning. We will not consider anyone without event sales experience.

Areas of Responsibility:

• Contract and coordinate all event logistics and details between Client to include creating proposals, negotiating contracts, managing deposit and payment schedules, insurance, event planning, coordination with vendors, and day of onsite event execution.
• With technical and facilities staff, ensure that all personnel resources (stagehands, security, housekeeping, Front-of-House, piano tuner, etc.) are booked.
• Facilitate communication with LJMS Box Office and Marketing departments in support of rental events.
• Support Venue Sales and Events Director with soliciting and booking new and repeat business through target and creative selling strategies.
• Abide by and achieve venue-level sales plans that drive measurable incremental revenue and increase business volume through the fiscal year.
• Prospect new business, build, maintain and target existing accounts (from internal and external sources): convention business, tour operators, meeting planners, wedding planners, promoters, corporate, social, concierges, non-profit, fundraisers, DMC’s, etc.
• Book venue and rental spaces in accordance with approved rates, including equipment and labor usage.
• Meet and/or exceed individual quantitative revenue and production goals set forth by the Events Sales Director.
• Facilitate venue walkthroughs with potential/current clients to show possible rental spaces, discussing details regarding each unique space.
• Work with Venue Sales and Events Director to help develop promotional materials in coordination with Marketing for various sales campaigns, both in print and digital.
• Generate proposals, contracts, and Event Resumes.
• Ensure optimal perception of venue within the community as well as within professional organizations.
• Understand all venue and departmental responsibilities, capabilities, and limitations, to ensure maximum client satisfaction, event execution, and operational communication.
• Maintain accurate booking financials/records, and adhere to required departmental and organizational processes/protocol
• Handle initial phone calls and electronic inquiries in a timely manner (within 24 hours)
• Ensure that The Conrad is show-ready in terms of room set-up, technical needs, and cleanliness etc.
• Rental Event Coordinator is responsible for guest satisfaction by ensuring excellent customer service and event quality.
• Evaluating and critically analyzing all events from inception through post-event.
• Follow-up with clients after events to promote long-term relationships and repeat business.

 

Skills & Qualifications:

• A bachelor’s degree in hospitality, marketing, or a related field is preferred
• Event planning experience is required
• Sales experience is required
• Previous Experience in performing arts and music events is highly valued
• Minimum of 3 years event sales experience in high a volume, fast pace environment
• Meet and exceed individual sales goals
• Organizational and communication skills
• Experience in financial analysis and planning, budgeting, and marketing
• Incredible customer service, sales, and relationship-building skills
• Excellent written, verbal, and interpersonal communication skills
• Tact and flexibility in working with diverse renter group
• Strong decision making and problem-solving skills
• Resourceful, innovative and forward-thinking, with an entrepreneurial spirit
• Strong proficiency in Microsoft Office Suite (e.g. Outlook, Word, Excel, PowerPoint, etc.)
• Must be able to work a flexible schedule inclusive of weekends, nights and holidays required
• Frequent bending, lifting 15-20 pounds, sitting, exposure to multiple external elements, extensive walking through the building including stairs.

Compensation:

Salary commensurate with experience. La Jolla Music Society offers paid vacation, holiday, and sick time; parking; and contribution to a 401K account, as well as health, dental, and vision insurance coverage.

 

To Apply:

Apply here

Facility Manager
The Conrad Prebys Performing Arts Center

Department: Operations 
Reports to:
Director of Operations
Supervises: Contract Systems Vendors, Housekeeping, Grounds Keepers, Security
Status:
Permanent, full-time position. Exempt
Salary: Commensurate with experience, plus Benefits

 

Summary:

The Conrad Prebys Performing Arts Center seeks a full-time Facility Manager for the 49,000 square-foot campus, which is home to La Jolla Music Society. The Conrad, which opened in 2019, houses a 500-seat concert hall, a flexible 200 seat performance area, multiple meeting spaces, and a courtyard reception area, as well as the administrative offices for La Jolla Music Society. The Facility Manager ensures that The Conrad is in show-ready condition for all events at the venue including those produced by LJMS and for rental events of all scales. The Facility Manager will be responsible for the appearance of the facility including and its ongoing maintenance including mechanical systems, housekeeping, grounds-keeping, and public safety. They will manage various service agreements with third-party vendors, as well as coordinate inspections, testing, permits, and licenses as required by law.

Areas of Responsibility:

• Function as a superintendent and maintain the building and grounds of The Conrad, directing contract staff and overseeing the upkeep of architecture, equipment, and supplies.
• Work with Operations staff to prepare The Conrad for each public event, including furniture set-up; programming the Building Management System (BMS) per the event schedule; ready the catering kitchen; ensuring all public spaces are clean and patron-ready.
• Directly engage in minor maintenance and spot cleaning as required throughout the day.
• Manage public and staff safety, including contract security personnel, camera systems, and keycard access to various parts of the building, safe egress, fire alarm, AED maintenance, and training. Develop and update The Conrad’s Emergency Response Plan and Safe Egress plan.
• Develop routine schedules for contracted (outside) employees in housekeeping, security, and building maintenance.
• Responsible for the operations of building mechanical, structural, and electrical systems such as HVAC, architectural lighting, elevator/lifts, and plumbing, as well as determining the ongoing schedule of repairs, landscape services, renovation projects, waste management, and safety inspections.
• Develop and implement a facility management program including preventative maintenance and life-cycle requirements for building and equipment.
• Coordinate regular testing and inspections of the mechanical, hydraulic, and fire/life safety systems, and identify and remedy any potential safety hazards for guests or staff.
• Represent The Conrad with local authorities governing safety and building compliance.
• Ensure The Conrad’s compliance with the Americans with Disabilities Act.
• Maintain detailed records of maintenance and repairs, recommending preventative maintenance schedule and future repairs and replacement. Ensure that vendors are paid in a timely manner.
• Oversee facility utilities (Gas and Electric, Water, etc), monitoring to maximize energy efficiency and control budget.
• Must be available to support evening and weekend events and performances, with a particularly full schedule during August for SummerFest.
• Other duties as assigned.

 

Qualifications:

• At least 3 years of experience in public facility management within a major, modern facility. Experience in performing arts venues is highly preferred.
• Must demonstrate excellent leadership and communication.
•A related degree or certification is preferred but equivalent experience will be considered.
• The individual must be technically literate and familiar with Building Management Systems, building access, security camera, lighting, and other computer-controlled systems. Working knowledge of electrical, mechanical, plumbing, and HVAC systems.
• Ability to read and interpret building blueprints and plans.
• Demonstrated experience in staff scheduling, supply procurement, analyzing and negotiating contracts, and budgeting.
• Exhibit keen attention to detail and analytical skills.
• The ability to lift and/or move up to 50 pounds.
• Proficiency in MS Word, Excel, PowerPoint, Outlook, and other office applications. Experience using ArtsVision (arts management database) is highly valued.

Compensation:

Salary commensurate with experience. La Jolla Music Society offers paid vacation, holiday, and sick time; parking; and contribution to a 401K account, as well as health, dental, and vision insurance coverage.

 

To Apply:

Send resume and cover letter to
Hannes Kling, Director of Operations
The Conrad Prebys Performing Arts Center
7600 Fay Avenue
La Jolla, CA 92037
HKling@LJMS.org

No phone calls, please. We thank all who apply, however only those selected for an interview will be contacted.

Communications & Public Relations Coordinator

Department: Marketing & Ticket Services
Reports to: Director of Marketing
Status:
Full-time salaried exempt
Salary: Commensurate with experience

 

Summary:

The Communications and Public Relations Coordinator plays a crucial role in building awareness of the La Jolla Music Society mission, programming, and venue, The Conrad Prebys Performing Arts Center (The Conrad).  Under the guidance of the Director of Marketing and with the assistance of the marketing team this person will be responsible for the following:

Areas of Responsibility:

Press relations (20%)

• Strategize, implement and oversee public relations activities to support the entire institution, including artistic programming, education activities, ticket sales, fundraising campaigns, and social events
• Write and distribute detailed press releases and fact sheets
• Cultivate strong relationships with appropriate local, national, and international media outlets and journalists
• Plan and schedule public events designed to build awareness of The Conrad
• Analyze the outcomes of public relations campaigns and create suggestions for continuous improvement

 

Designing and Distributing Communications Content (65%)
This position will assist LJMS in creating content that tells the organization’s story in a compelling and engaging fashion, specifically to support earned revenue opportunities. These earned revenue opportunities include tickets sales and, to some extent, venue rentals.

• Establish, communicate and execute a messaging plan that creates a consistent and welcoming tone. The goal of the plan is to help LJMS enhance its relationship with individual patrons
• Creating a content calendar that incorporates cross-departmental deadlines
• Collaborating with the marketing team to determine the appropriate distribution platform for these stories
• Monitoring feedback and response to the content created, which may include measuring social engagement or other appropriate metrics
• Continuously seek to adjust and improve the content based on the feedback and metrics received

 

Proofreading and editing (15%)
This position will be the final proofreader and editor for all LJMS written and digital content. Examples of this content include performance programs, mass emails, printed and digital brochures, etc. The person in this role will gather information from all departments, if necessary, and ensure the format of the content aligns with writing and style guidelines.

 

Qualifications:

• Bachelor’s degree in public relations, journalism, marketing, or a relevant field
• At least 1 year of experience working in a relevant field
• Knowledge of public relations best practices and effective communication strategies
• Exceptional communication skills and the ability to collaborate with personnel and members of the media
• Solid organizational skills and the ability to work well in a fast-paced environment

 

Compensation:

Salary commensurate with experience. La Jolla Music Society offers paid vacation, holiday, and sick time; parking; and contribution to a 401K account, as well as health, dental, and vision insurance coverage.

 

To Apply:

Send resume and cover letter to
Adam Thurman, Director of Marketing
athurman@ljms.org
The Conrad Prebys Performing Arts Center
7600 Fay Avenue
La Jolla, CA 92037

No phone calls, please. We thank all who apply, however only those selected for an interview will be contacted.

Ticket Services Representative I

Department: Ticket Services 
Reports to:
Ticket Services Manager
Status:
Part-time hourly
Salary: $15/hr

 

Summary:

Ticket Services Representative I assures high-quality customer service to all LJMS ticket buyers and donors while adhering to LJMS ticket policies and procedures. The position is responsible for completely fulfilling and processing ticket orders by phone, mail, fax, internet, or in-person. This position will have a functional knowledge of all aspects of the current ticketing system and utilize this knowledge for a variety of operational tasks. The position serves as an on-site box office representative at selected LJMS performances and events. Also responsible for directing incoming administrative calls.

Areas of Responsibility:

• Maintain a high level of customer service during incoming phone ticket sales and in-person transactions. Fill ticket orders received over the internet, by mail, and by fax. Can serve as the primary point of contact for incoming group sales. Ensure fulfillment of group sales contracts and orders.
• Process and fulfill season subscription renewals and new subscription orders.
• Process ticket reprint requests, exchanges, and turnbacks/donated tickets. Also responsible for preparing, printing, and mailing ticket donation letters.
• Fulfill complimentary ticket requests. Create and log vouchers for complimentary tickets for charity.
• Handle ticket allotments and settlements with various organizations.
• Serve as a liaison for special events, as it relates to ticketing. Duties also include receiving, tracking, and reporting responses for select LJMS’ functions.
• Perform internet research and contact specifically targeted groups to promote LJMS events. Assist in distributing LJMS literature.
• Follow and enforce all ticket policies and procedures. Respond to general inquiries about LJMS policies received by phone, electronic mail, fax, or in-person.
• Keep up-to-date on all LJMS concerts and public activities. Effectively communicate with patrons about all LJMS activities. Maintain accurate information on the LJMS box office message system.
• Answer incoming calls on LJMS administrative line and route calls appropriately.
• Performance and event responsibilities include complete event preparation and post-concert reconciliation procedures. At the venue, duties may include but are not limited to ticket sales, merchandise sales, dispensing will-call, or operating a marketing table.
• Other duties as assigned.

 

Qualifications:

• 1-2 years experience in customer service required; box office experience preferred.
• High level of organization and attention to detail.
• Proficiency in Microsoft Office software and working understanding of databases.
• Working some evenings and weekends is required.
• High school completion, or equivalent
• Interest in classical music or performing arts a plus.

 

To Apply:

Send resume and cover letter to
Shannon Bobritchi, Ticket Services Manager
The Conrad Prebys Performing Arts Center
7600 Fay Avenue
La Jolla, CA 92037
SBobritchi@LJMS.org

No phone calls please. We thank all who apply, however only those selected for an interview will be contacted.

Volunteer Opportunities

Looking to get involved with the many world-class performances at The Conrad Prebys Performing Arts Center? Join our lineup of volunteer ushers!

Ushers are an integral part of the La Jolla Music Society team, providing exceptional customer service to patrons at The Conrad and other major venues across San Diego. To share your time and talents with our artistic community, complete the New Volunteer Application and sign up for specific events utilizing the links below.

Drum Circle Class